Charter Bus Prices in Cambridge
One of the first questions groups have when booking a bus is: “How much does it cost to rent a charter bus?” While you can always call our team 24/7 at 857-420-8490 to get an exact quote, we also want to make sure you feel confident and prepared when booking a bus. Below is a quick guide to understanding how we determine bus rental prices in Cambridge, how you can get an estimate, and what you can do to keep your trip on budget.
Still have questions? Check out our blog post with more detailed pricing information, or call our reservation specialists at 857-420-8490 any time of the day. We’re available 24/7 to provide you with a personalized quote and answer any questions you may have about Cambridge bus rental prices!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Cambridge?
Charter bus rental rates in Cambridge typically range from $150 to $400 per hour or $1,600 to $6,500 per day, depending on the size of the vehicle, the duration of the trip, and the time of year. Minibuses (seating 18–28 passengers) are generally less expensive, while full-size charter buses (seating up to 56 passengers) are at the higher end of the spectrum. For longer trips, some companies charge by mileage, with rates averaging $5 to $9 per mile.
To get an accurate quote for your specific trip, call our team at 857-420-8490. We’re available 24/7 to help you find the right bus at the right price.
What Factors Influence Charter Bus Rental Pricing in Cambridge?
Several factors influence the cost of renting a charter bus in Cambridge:
- Time of Year: Busy seasons mean higher prices. In Cambridge, spring and fall are peak times due to school events, graduations, and sports seasons. Summer rates may also rise with tourism and special events.
- Pick-Up Location: If your trip starts outside the Boston area, you may pay extra for the bus to travel empty (deadhead) to your pick-up point.
- Type and Size of Bus: Larger, newer, or more luxurious buses cost more. Minibuses are more affordable than full-size charter buses.
- Trip Duration and Distance: Local trips are billed hourly, while longer trips are charged daily or by mileage.
- Additional Expenses: Tolls, parking, driver lodging (for multi-day trips), and gratuity (typically 10–20%) are not included in the base rate.
- Special Requests: Amenities like Wi-Fi, DVD players, or custom seating may affect the price.
Ask your reservation specialist about any potential extra charges when requesting a quote.
Sample Trip Pricing Examples
Here are some real-world examples of charter bus pricing for common trips in and around Cambridge. Use these as a rough guide, but remember that exact rates will vary based on the factors listed above. For the most accurate pricing, call Charter Bus Rental Cambridge at 857-420-8490 and request a personalized quote.
Example #1
Trip details: A high school group of 40 students and 4 chaperones is traveling from Worcester to Cambridge for a guided tour of Harvard University. The itinerary includes a morning campus tour, lunch in Harvard Square, and a visit to the Harvard Museum of Natural History before returning home. Total trip duration is 8 hours.
Bus type: 56-passenger charter bus
Pricing breakdown:
- Hourly rate: $350
- Total hours: 8
- Base cost: $2,800
- Tolls/parking: $100
- Estimated driver gratuity (15%): $420
- Total estimated cost: $3,320
Cost per person: $3,320 ÷ 44 = $75
Example #2
Trip details: A biotech company is hosting a one-day seminar at a Kendall Square hotel and needs to shuttle 60 attendees from Logan Airport to the venue in the morning and back in the evening. Each transfer takes about 30 minutes, with 8 hours of wait time between runs.
Bus type: 56-passenger charter bus
Pricing breakdown:
- Hourly rate: $350
- Total hours: 9 (including wait time)
- Base cost: $3,150
- Tolls/parking: $80
- Estimated driver gratuity (15%): $473
- Total estimated cost: $3,703
Cost per person: $3,703 ÷ 60 = $62
Example #3
Trip details: An MIT club sports team needs transportation to a Saturday game at Tufts University in Medford. The bus will pick up 25 players at MIT, wait 4 hours during the game, and return after the match. Total trip time is 6 hours.
Bus type: 28-passenger minibus
Pricing breakdown:
- Hourly rate: $250
- Total hours: 6
- Base cost: $1,500
- Tolls/parking: $40
- Estimated driver gratuity (15%): $225
- Total estimated cost: $1,765
Cost per person: $1,765 ÷ 25 = $71
Example #4
Trip details: A couple is hosting a two-day wedding celebration with events in Boston and Cambridge. They need a shuttle to run between a Back Bay hotel and the Cambridge Multicultural Arts Center for 5 hours each evening (Friday and Saturday). Guests will be transported to and from the venue at regular intervals.
Bus type: 35-passenger minibus
Pricing breakdown:
- Hourly rate: $275
- Total hours: 10 (5 hours × 2 days)
- Base cost: $2,750
- Tolls/parking: $120
- Estimated driver gratuity (15%): $413
- Total estimated cost: $3,283
Cost per person: $3,283 ÷ 35 = $94
Example #5
Trip details: A language school is moving 50 international students from a Cambridge dormitory to a downtown Boston residence. This is a one-way trip with no return.
Bus type: 56-passenger charter bus
Pricing breakdown:
- Hourly rate: $350
- Total hours: 2
- Base cost: $700
- Tolls/parking: $30
- Estimated driver gratuity (15%): $105
- Total estimated cost: $835
Cost per person: $835 ÷ 50 = $17
Example #6
Trip details: A Cambridge tech company is taking 40 employees to a resort in Hyannis for a three-day retreat. The bus will pick up the group in Cambridge, stay at the resort for two nights (with one local excursion), and return on the third day.
Bus type: 56-passenger charter bus
Pricing breakdown:
- Daily rate: $3,200
- Total days: 3
- Base cost: $9,600
- Tolls/parking: $150
- Driver lodging: $300
- Estimated driver gratuity (15%): $1,440
- Total estimated cost: $11,490
Cost per person: $11,490 ÷ 40 = $287
For exact pricing on your next trip, call Charter Bus Rental Cambridge at 857-420-8490. Our team is available 24/7 to answer questions, compare options, and provide an all-inclusive quote in minutes.
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