Charter Bus Rentals Cambridge, Massachusetts

The cost of a charter bus rental in Cambridge typically ranges from $1,200 to $3,500 per day, depending on the size of the vehicle, the length of the trip, and the time of year. Local trips are often billed by the hour (with a five-hour minimum), while longer-distance or multi-day rentals are charged by the mile or by the day. For example, a 56-passenger motor coach might cost $180–$325 per hour, $5,000–$9,000 per day, or $6.50–$8.00 per mile. Smaller vehicles like 25-passenger minibuses are less expensive, while specialty or luxury coaches can cost more. The best way to get an accurate price is to call 857-420-8490 and speak with a reservation specialist.

Here are some recent examples of Cambridge bus rental pricing:

• A 25-passenger minibus from Harvard Square to TD Garden (four-hour event charter) was $1,600.
• A 56-passenger motor coach for a one-day school trip to the Museum of Science was $2,400.
• A corporate shuttle running eight hours between Kendall Square and Alewife was quoted at $3,100.
• A three-day university charter to New York City (round trip) came in at $7,800.

Rates vary by season, vehicle type, and itinerary, so call 857-420-8490 for a personalized quote.

Several factors influence the cost of a charter bus rental in Cambridge:

• Vehicle size and type: Larger buses (56-passenger) cost more than smaller minibuses; specialty/luxury models are pricier.
• Trip duration and distance: Longer trips (in hours or miles) increase the total; local trips are often hourly, while longer ones are by mileage.
• Time of year: Peak seasons (spring and fall) are more expensive due to high demand from schools and events.
• Itinerary details: Tolls (e.g., Tobin Bridge, Mass Pike), parking fees, and multi-day trips requiring driver lodging add to the cost.
• Last-minute bookings: Booking less than 30 days in advance may incur higher rates.
• Special requests: Custom amenities, wraps, or multiple pick-up points can raise the price.

Charter Bus Rental Cambridge is a top charter bus company in Cambridge because we offer flexible, reliable, and fully customized group transportation backed by one of the largest and most modern fleets in the region. We operate 24/7/365 with full-service dispatch and customer support, so you can always reach a real person before, during, or after your trip. Our team has experience handling everything from single-vehicle charters to complex multi-bus movements for Fortune 500 companies, major universities, and professional sports teams. We understand the logistics of moving groups in and around Cambridge—including special considerations for bridge clearances, construction zones, and city regulations—and we’ll work with you to create a schedule that fits your needs and budget. When you choose Charter Bus Rental Cambridge, you’re getting a partner who is committed to providing the best possible service from the first phone call to the final drop-off.

We provide private bus rentals in Cambridge for schools, colleges, businesses, event planners, sports teams, senior groups, religious organizations, wedding parties, and more. Common customers include Harvard and MIT departments, biotech companies in Kendall Square, K-12 schools in Cambridge Public Schools, Bruins and Celtics fans heading to TD Garden, and Boston Marathon runners or spectators.

We offer a full range of vehicles from 18-passenger minibuses to 56-passenger full-size motorcoaches, including multiple models and configurations to suit any group size or budget. Available options include Grech Motors and Turtle Top minicoaches (18–35 seats), Van Hool, MCI, Prevost, and Setra 56-passenger coaches, and several mid-size (35–40 seats) buses for medium-sized groups. Many vehicles are available in premium or executive trim packages with upgraded interiors and additional amenities. We also offer ADA-accessible coaches and can provide multi-bus packages for larger groups or complex itineraries.

Most charter buses in Cambridge come standard with reclining seats, individual reading lights, climate control, overhead parcel racks, luggage bays, onboard Wi-Fi, and 110V/USB power outlets. Larger coaches (40+ passengers) typically feature flat-screen monitors, DVD/Blu-ray players, PA systems, and a restroom. Premium or executive coaches may offer leather seating, forward-facing or conference-style seating, additional video monitors, and enhanced sound systems. Mid-size and mini-coaches (20–39 passengers) include many of the same amenities, though some may have limited video options or no restroom. Specific amenities vary by vehicle, so please let us know if you have particular requirements.

Yes, our 56-passenger motorcoaches and many of our larger minibuses (32–35 seats) are equipped with a restroom located at the rear of the vehicle. The restroom is designed for quick convenience and includes a toilet and hand sanitizer dispenser. For longer trips, your driver can make regular stops at rest areas or service plazas for more comfortable facilities.

Yes, most of our newer-model charter buses and minibuses are equipped with 110V power outlets and/or USB charging ports at each seat. This allows passengers to keep phones, tablets, and laptops powered throughout the trip. If access to power is important for your group, please mention this when booking so we can assign a vehicle that meets your needs.

Yes, nearly all of our charter buses and minibuses offer onboard Wi-Fi. The system connects via 4G/5G cellular networks and is suitable for web browsing, email, social media, and streaming music or standard-definition video. Bandwidth may be limited on larger coaches with many users, so we recommend downloading large files or HD videos in advance. Wi-Fi service is included in the base rental fee on most vehicles.

Yes, full-size motorcoaches have spacious undercarriage luggage bays that can accommodate large suitcases, equipment cases, or duffel bags—typically one large item per passenger. There are also overhead parcel racks inside the cabin for smaller bags and personal items. Minibuses and mid-size coaches offer either rear luggage compartments or interior storage areas. If you’re traveling with bulky items (e.g., band equipment, sports gear, or display materials), please let us know so we can recommend a vehicle with adequate storage.

Our fleet includes vehicles that seat anywhere from 18 to 56 passengers. Minibuses are available in 18-, 20-, 25-, 28-, and 32-seat configurations. Full-size motorcoaches typically seat 50, 54, or 56 passengers. For very large groups, we can dispatch multiple vehicles and coordinate them as a single charter. When selecting a vehicle, consider both the size of your group and any additional space needed for luggage or equipment.

In Cambridge, you can park and load a charter bus at several designated locations, though space is limited and advance planning is essential. For Harvard University events, common loading zones include Massachusetts Avenue near Johnston Gate, Garden Street by the Harvard Science Center, and Quincy Street behind Memorial Hall. MIT groups typically use Amherst Street between Wadsworth and Ames Streets, or Vassar Street near the Stata Center. For hotel or business district pickups, Kendall Square offers a staging area on Third Street, while Central Square groups can use Bishop Allen Drive.

Long-term bus parking is available at the 52 Oxford Street Garage (by arrangement with Harvard), the CambridgeSide Galleria garage (surface lot), and selected city-owned lots in East Cambridge. For events at the CambridgeSide mall or the Boston Marriott Cambridge, coordinate with venue security for approved curbside zones. Note that many residential streets have weight or size restrictions, and unauthorized parking may result in fines. Always confirm pickup and parking locations with your charter company in advance, as regulations can change and some zones require special permits from the City of Cambridge Traffic, Parking & Transportation Department.

It’s best to book your charter bus as early as possible—ideally at least 3–6 months in advance for peak times (spring and fall) or large events. Summer and winter bookings can often be made 4–8 weeks ahead. Last-minute rentals are possible but may be more expensive and offer fewer vehicle choices. Major events like college commencements, Marathon Monday, and convention weeks sell out quickly.

You can get an instant quote by calling our 24-hour reservations team at 857-420-8490 or by using the online quote form on our website. Provide details such as your departure city, destination, travel dates, group size, and any special requirements. You’ll receive a personalized quote quickly, often in less than 30 seconds.

Your quote includes the bus rental, driver’s time, mileage, fuel, tolls, and standard amenities (Wi-Fi, power outlets, A/V). Additional costs may include parking fees, bridge/tunnel tolls, and driver lodging on overnight trips. Gratuity is typically not included and can be added to the contract or paid separately.

Once you receive a quote, you can reserve the bus by signing the electronic contract and paying a deposit (typically 30–40%). The balance is due before departure. Payment can be made by credit card, ACH transfer, or company check. After booking, you’ll receive a trip confirmation with dispatch contact information.

Yes, you can rent a charter bus in Cambridge for multi-day and overnight trips. We regularly handle out-of-town charters to destinations like New York City, Washington D.C., Hartford, Providence, and Burlington, VT. For overnight trips, the client is responsible for providing hotel accommodations for the driver. Most hotels offer discounted rooms for drivers, and the room does not need to be in the same hotel as the group but should be nearby. Multi-day charters are billed by the day or by total mileage, whichever is greater.

Yes, we offer long-distance charter bus rentals to and from Cambridge. You can book a bus for one-way, round-trip, or multi-day journeys to destinations across New England and the East Coast. Popular routes include Cambridge to New York City, Washington D.C., Philadelphia, Albany, Hartford, Providence, and Portland, ME. Long-distance trips are typically priced by the mile, with additional charges for tolls, driver lodging, and any required layover time. Our dispatch team will coordinate rest breaks and driver changes to ensure the trip complies with federal hours-of-service regulations.